Preparing for the End of State-Funded ePCR in Virginia: What Are the Next Steps for EMS Agencies?

What’s Changing?

Virginia’s state-funded ePCR solution is coming to an end in July 2025. For many EMS agencies that have long relied on this service, this means preparing for a significant change: the state will no longer offer a comprehensive ePCR solution and will instead shift to providing only a basic data repository. This shift requires each agency, regional EMS council, and county to evaluate their options and determine the best ePCR solution to meet their needs moving forward.

While this change may feel daunting, it also opens up an opportunity for agencies to reassess their technology and explore more modern solutions that offer greater flexibility and operational efficiency. Whether you’re a small volunteer agency, a regional EMS council, or a county-wide system, now is the time to consider your options and ensure you’re equipped with the right tools for the future.

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What Should Your Organization Do Next?

For Regional EMS Councils

For regional EMS councils, this transition presents both challenges and opportunities. Councils may consider stepping in to create a centralized ePCR repository for the smaller agencies within their region. Establishing a uniform system for data entry can help maintain continuity and ensure seamless data flow between local agencies, the council, and the state.

If Your County Will Search for Software Together

Counties in Virginia should consider taking an active role in providing ePCR solutions to ensure EMS agencies under their jurisdiction can continue to function smoothly. By selecting and managing the ePCR software for all county agencies, counties can standardize data reporting, simplify compliance, and streamline operational workflows, ultimately improving consistency and efficiency across the board.

If You’re Aligning a Solution for Your Agency Alone

Smaller agencies, particularly those that previously depended on the state’s provision, may feel overwhelmed by the need to procure their own solution. However, this is an opportunity to select a system that better aligns with your specific operational needs. You could choose to continue with the current solution through a paid contract, or take this chance to explore modern alternatives with enhanced features that could provide even greater benefits for your agency.

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Why This Is a Perfect Time to Rethink Your Software Strategy

The discontinuation of state-provided ePCR is not just a moment to replace your existing software—it’s an opportunity to reassess the broader needs of your organization. Modern software solutions can offer so much more than just ePCR; they can centralize multiple operational needs under one system, improving efficiency and reducing costs in the long run. For example, a solution like First Due doesn’t just handle ePCR—it also offers robust tools for scheduling, asset management, command functions, and more, all within an integrated platform.

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How Can You Turn This Change Into an Opportunity?

This shift provides EMS agencies in Virginia with the chance to move beyond the limitations of state-funded systems. Agencies that may have felt constrained by the options available can now explore newer, more innovative software solutions that better meet both current and future needs. First Due’s next-generation ePCR product is designed to address these requirements, offering a modern, user-friendly platform that aligns with the demands of today’s EMS services without the constraints of legacy systems.

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What Should Be Your First Step?

As you explore ePCR solutions, it’s essential to consider providers that offer more than just basic compliance. First Due has recently released a next-generation ePCR system designed to be modern, flexible, and scalable, integrating seamlessly with other administrative functions. It offers advanced tools like DEA-compliant medication tracking, making it an ideal solution for agencies looking to streamline operations beyond just patient care reporting.

With a proven track record of innovation and a commitment to continuous improvement, First Due should be at the top of your list as you navigate this transition. By understanding what’s happening and using this as an opportunity to upgrade your agency’s technology, Virginia EMS agencies can position themselves for greater success, operational efficiency, and improved patient care in the years to come.

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Why First Due is a Reliable Choice for Your ePCR Needs

First Due offers a comprehensive solution for EMS agencies adapting to the end of state-funded ePCR. Designed to go beyond basic patient care reporting, First Due integrates essential functions like scheduling, asset management, and command capabilities in a single, user-friendly platform. With features like DEA-compliant medication tracking and automated reporting, it’s built to support the varied needs of EMS operations with flexibility and reliability.

By choosing First Due, your agency gains access to a system that not only handles ePCR but also simplifies day-to-day operations, helping you maintain data accuracy, compliance, and efficiency. It’s a solution that’s ready to support both current demands and the evolving needs of EMS agencies in Virginia and beyond.